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This is a draft. The dates aren't agreed yet and the details might change.
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Hello all,
== TL;DR:
We need to relocate some servers to a different rack within Telehouse.
On Tuesday 20 April 2021 at some point in the 2 hour window starting at 20:00Z (21:00 BST) all customers on the following server will have their VMs either powered off or suspended to storage:
* hen.bitfolk.com
We expect to have it powered back on within 30 minutes.
On Tuesday 27 April 2021 at some point in the 4 hour window starting at 22:00Z (23:00 BST) all customers on the following servers will have their VMs either powered off or suspended to storage:
* clockwork.bitfolk.com
* hobgoblin.bitfolk.com
* jack.bitfolk.com
* leffe.bitfolk.com
* macallan.bitfolk.com
* paradox.bitfolk.com
We expect the work on each server to take less than 30 minutes.
If you can't tolerate a ~30 minute outage at these times then please contact support as soon as possible to ask for your VM to be moved to a server that won't be part of this maintenance.
== Maintenance Background
Our colo provider needs to rebuild one of their racks that houses 7 of our servers. This is required because the infrastructure in the rack (PDUs, switches etc) is of a ten year old vintage and all needs replacing. To facilitate this, all customer hardware in that rack will need to be moved to a different rack or sit outside of the rack while it is rebuilt. We are going to have to move our 7 servers to a different rack.
This is a significant piece of work which is going to affect several hundred of our customers, more than 70% of the customer base. Unfortunately it is unavoidable.
== Networking upgrade
We will also take the opportunity to install 10 gigabit NICs in the servers which are moved. The main benefit of this will be faster inter-server data transfer for when we want to move customer services about. The current 1GE NICs limit this to about 90MiB/sec.
== Suspend & Restore
If you opt in to suspend & restore then instead of shutting your VM down we will suspend it to storage and then when the server boots again it will be restored. That means that you should not experience a reboot, just a period of paused execution. You may find this less disruptive than a reboot, but it is not without risk. Read more here:
https://tools.bitfolk.com/wiki/Suspend_and_restore
== Avoiding the Maintenance
If you cannot tolerate a ~30 minute outage during the maintenance windows listed above then please contact support to agree a time when we can move your VM to a server that won't be part of the maintenance.
Doing so will typically take just a few seconds plus the time it takes your VM to shut down and boot again and nothing will change about your VM.
If you have opted in to suspend & restore then we'll use this to do a "semi-live" migration. This will appear to be a minute or two of paused execution.
Moving your VM is extra work for us which is why we're not doing it by default for all customers, but if you prefer that to experiencing the outage then we're happy to do it at a time convenient to you, as long as we have time to do it and available spare capacity to move you to. If you need this then please ask as soon as possible to avoid disappointment.
It won't be possible to change the date/time of the planned work on an individual customer basis. This work involves 7 of our servers, will affect several hundred of our customers, and also has needed to be scheduled with our colo provider and some of their other customers. The only per-customer thing we may be able to do is move your service ahead of time at a time convenient to you.
== Rolling Upgrades Confusion
We're currently in a cycle of rolling software upgrades to our servers. Many of you have already received individual support tickets to schedule that. It involves us moving your VM from one of our servers to another and full details are given in the support ticket.
This has nothing to do with the maintenance that's under discussion here and we realise that it's unfortunately very confusing to have both things happening at the same time. We did not know that moving our servers would be necessary when we started the rolling upgrades.
We believe we can avoid moving any customer from a server that is not part of this maintenance onto one that will be part of this maintenance. We cannot avoid moving customers between servers that are both going to be affected by this maintenance. For example, at the time of writing, customer services are being moved off of jack.bitfolk.com and most of them will end up on hobgoblin.bitfolk.com.
== Further Notifications
Every customer is supposed to be subscribed to this announcement mailing list, but no doubt some aren't. The movement of customer services between our servers may also be confusing for people, so we will send a direct email notification to the main contact of affected customers a week before the work is due to take place.
So, on Tuesday 13 April we'll send a direct email about this to customers that are hosted on hen.bitfolk.com, and then on Tuesday 20 April we'll send a similar email to customers on all the rest of the affected servers.
== 20 April Will Be a Test Run
We are only planning to move one server on 20 April. The reasons for this are:
* We want to check our assumptions about how long this work will take, per server.
* We're changing the hardware configuration of the server by adding 10GE NICs, and we want to make sure that configuration is stable.
The timings for the maintenance on 27 April may need to be altered if the work on 20 April shows our guesses to be wildly wrong.
== Frequently Asked Questions
=== How do I know if I will be affected?
If your VM is hosted on one of the servers that will be moved then you are going to be affected. There's a few different ways that you can tell which server you are on:
1. It's listed on https://panel.bitfolk.com/
2. It's in DNS when you resolve <youraccountname>.console.bitfolk.com
3. It's on your invoices and data transfer email summaries
4. You can see it on a `traceroute` or `mtr` to or from your VPS.
=== If you can "semi-live" migrate VMs, why don't you just do that?
* This maintenance will involve some 70% of our customer base, so we don't actually have enough spare hardware to move customers to.
* Moving the data takes significant time at 1GE network speeds.
For these reasons we think that it will be easier for most customers to just accept a ~30 minute outage. Those who can't tolerate such a disruption will be able to have their VMs moved to servers that aren't going to be part of the maintenance.
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Hello all,
== TL;DR:
We need to relocate some servers to a different rack within Telehouse.
On Tuesday 20 April 2021 at some point in the 2 hour window starting at 20:00Z (21:00 BST) all customers on the following server will have their VMs either powered off or suspended to storage:
* hen.bitfolk.com
We expect to have it powered back on within 30 minutes.
On Tuesday 27 April 2021 at some point in the 4 hour window starting at 22:00Z (23:00 BST) all customers on the following servers will have their VMs either powered off or suspended to storage:
* clockwork.bitfolk.com
* hobgoblin.bitfolk.com
* jack.bitfolk.com
* leffe.bitfolk.com
* macallan.bitfolk.com
* paradox.bitfolk.com
We expect the work on each server to take less than 30 minutes.
If you can't tolerate a ~30 minute outage at these times then please contact support as soon as possible to ask for your VM to be moved to a server that won't be part of this maintenance.
== Maintenance Background
Our colo provider needs to rebuild one of their racks that houses 7 of our servers. This is required because the infrastructure in the rack (PDUs, switches etc) is of a ten year old vintage and all needs replacing. To facilitate this, all customer hardware in that rack will need to be moved to a different rack or sit outside of the rack while it is rebuilt. We are going to have to move our 7 servers to a different rack.
This is a significant piece of work which is going to affect several hundred of our customers, more than 70% of the customer base. Unfortunately it is unavoidable.
== Networking upgrade
We will also take the opportunity to install 10 gigabit NICs in the servers which are moved. The main benefit of this will be faster inter-server data transfer for when we want to move customer services about. The current 1GE NICs limit this to about 90MiB/sec.
== Suspend & Restore
If you opt in to suspend & restore then instead of shutting your VM down we will suspend it to storage and then when the server boots again it will be restored. That means that you should not experience a reboot, just a period of paused execution. You may find this less disruptive than a reboot, but it is not without risk. Read more here:
https://tools.bitfolk.com/wiki/Suspend_and_restore
== Avoiding the Maintenance
If you cannot tolerate a ~30 minute outage during the maintenance windows listed above then please contact support to agree a time when we can move your VM to a server that won't be part of the maintenance.
Doing so will typically take just a few seconds plus the time it takes your VM to shut down and boot again and nothing will change about your VM.
If you have opted in to suspend & restore then we'll use this to do a "semi-live" migration. This will appear to be a minute or two of paused execution.
Moving your VM is extra work for us which is why we're not doing it by default for all customers, but if you prefer that to experiencing the outage then we're happy to do it at a time convenient to you, as long as we have time to do it and available spare capacity to move you to. If you need this then please ask as soon as possible to avoid disappointment.
It won't be possible to change the date/time of the planned work on an individual customer basis. This work involves 7 of our servers, will affect several hundred of our customers, and also has needed to be scheduled with our colo provider and some of their other customers. The only per-customer thing we may be able to do is move your service ahead of time at a time convenient to you.
== Rolling Upgrades Confusion
We're currently in a cycle of rolling software upgrades to our servers. Many of you have already received individual support tickets to schedule that. It involves us moving your VM from one of our servers to another and full details are given in the support ticket.
This has nothing to do with the maintenance that's under discussion here and we realise that it's unfortunately very confusing to have both things happening at the same time. We did not know that moving our servers would be necessary when we started the rolling upgrades.
We believe we can avoid moving any customer from a server that is not part of this maintenance onto one that will be part of this maintenance. We cannot avoid moving customers between servers that are both going to be affected by this maintenance. For example, at the time of writing, customer services are being moved off of jack.bitfolk.com and most of them will end up on hobgoblin.bitfolk.com.
== Further Notifications
Every customer is supposed to be subscribed to this announcement mailing list, but no doubt some aren't. The movement of customer services between our servers may also be confusing for people, so we will send a direct email notification to the main contact of affected customers a week before the work is due to take place.
So, on Tuesday 13 April we'll send a direct email about this to customers that are hosted on hen.bitfolk.com, and then on Tuesday 20 April we'll send a similar email to customers on all the rest of the affected servers.
== 20 April Will Be a Test Run
We are only planning to move one server on 20 April. The reasons for this are:
* We want to check our assumptions about how long this work will take, per server.
* We're changing the hardware configuration of the server by adding 10GE NICs, and we want to make sure that configuration is stable.
The timings for the maintenance on 27 April may need to be altered if the work on 20 April shows our guesses to be wildly wrong.
== Frequently Asked Questions
=== How do I know if I will be affected?
If your VM is hosted on one of the servers that will be moved then you are going to be affected. There's a few different ways that you can tell which server you are on:
1. It's listed on https://panel.bitfolk.com/
2. It's in DNS when you resolve <youraccountname>.console.bitfolk.com
3. It's on your invoices and data transfer email summaries
4. You can see it on a `traceroute` or `mtr` to or from your VPS.
=== If you can "semi-live" migrate VMs, why don't you just do that?
* This maintenance will involve some 70% of our customer base, so we don't actually have enough spare hardware to move customers to.
* Moving the data takes significant time at 1GE network speeds.
For these reasons we think that it will be easier for most customers to just accept a ~30 minute outage. Those who can't tolerate such a disruption will be able to have their VMs moved to servers that aren't going to be part of the maintenance.
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!
